1. Who we are (Controller)
Braithwate Ltd ("RegPass", "we", "us", "our") is the controller of personal data processed via this website and related services. If you have questions, contact privacy@regpass.ai.
2. Personal data we collect
2.1 Data you provide
- Contact details (name, business email, company, role) via forms (e.g., "Book a demo").
- Preferences (areas of interest, firm type) submitted via forms.
- Communications sent to us (support, sales inquiries).
2.2 Data collected automatically
- Usage data (pages visited, links clicked, time on page).
- Technical data (IP address, device/browser type, OS, approximate location).
- Cookies and similar technologies to improve site functionality and measure performance.
3. Purposes and legal bases
- Provide services and respond to requests (legitimate interests or pre-contractual necessity).
- Marketing communications with your consent; you can withdraw consent at any time.
- Security, fraud prevention, and compliance (legitimate interests and legal obligations).
- Analytics and product improvement (legitimate interests) with privacy safeguards.
4. Sharing and processors
We may share data with trusted service providers (processors) who support our operations (e.g., hosting, analytics, CRM, email). These parties process data under our instructions, subject to confidentiality and data protection agreements. We may disclose data if required by law or to protect rights, property, or safety.
5. International transfers
Where data is transferred outside the UK/EEA, we use appropriate safeguards such as Standard Contractual Clauses (SCCs), UK IDTA/Addendum, and additional technical/organizational measures as needed.
6. Retention
We retain personal data only as long as necessary for the purposes described or as required by law. Criteria include the nature of data, the purpose of processing, and legal/operational requirements. We periodically review and securely delete data that is no longer needed.
7. Your rights
- Access, rectification, erasure, restriction, portability, and objection to processing.
- Right to withdraw consent where processing is based on consent.
- Right to lodge a complaint with your data protection authority.
To exercise rights, contact privacy@regpass.ai. We may need to verify your identity before responding.
8. Cookies
We use necessary cookies for basic site functionality and may use analytics/performance cookies with your consent, where required. You can manage cookies via your browser settings. See our Cookie Notice for details (coming soon).
9. Security
We implement appropriate technical and organizational measures to protect personal data against loss, misuse, and unauthorized access. No method of transmission or storage is 100% secure; we work continuously to improve our controls.
10. Children’s data
Our site and services are intended for business users. We do not knowingly collect personal data from children.
11. Changes to this policy
We may update this policy from time to time. We will indicate the latest revision date below and, where appropriate, notify you of significant changes.
12. Contact
Questions or requests: privacy@regpass.ai
Last updated: October 13, 2025